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Annual General Meeting, Election of Churchwardens, and Parish Annual Report

Updated: May 17


The Parish's Annual Report can be downloaded here.


A copy of the report including financial statements and independent examination can be found here.


The Agenda can be downloaded here.


The minutes from the 2020 meeting can be downloaded here.


The Annual General Meeting will be held at 7.30pm on the 18th day of May 2021


The meeting will be conducted by ZOOM. Please contact the Parish Office for Zoom joining details:

Email: admin@cheamparish.org.uk, Tel: 020 8641 1284


[1] For election of parochial representatives of the laity as follows –

To the Parochial Church Council four (4) representatives.

[2] For the appointment of the Independent Examiner or Auditor.

[3] For the consideration of:

(a) a report on changes to the Roll since the last annual parochial church meeting

(b) an Annual Report on the proceedings of the parochial church council and the activities of the parish generally;

(c) the financial statements of the council for the year ending on the 31st December preceding the meeting;

(d) the annual report on the fabric, goods and ornaments of the church or churches of the parish;

(e) a report of the proceedings of the deanery synod; and

(f) other matters of parochial or general Church interest.

In this Notice, ‘parish’ means an ecclesiastical parish.



A meeting for the Election of Churchwardens will be heldon the 18th day of May 2021 at 7.30pm


The meeting will be conducted by ZOOM. Please contact the Parish Office at office@cheamparish.org.uk, Tel: 020 8641 1284

for Zoom joining details


This meeting may be attended by:


1. All persons whose names are entered on the church electoral roll of the parish and

2. All persons resident in the parish whose names are entered on a register of local government electors by reason of such residence


Notes

1 Every lay person whose name is entered on the Church Electoral Roll of the parish (and no other person) is entitled to vote at the election of parochial representatives of the laity.

2 A person is qualified to be elected a parochial representative of the laity if –

(a) his or her name is entered on the Church Electoral Roll of the parish and, unless he or is under 18, has been entered there for at least the preceding six months;

(b) he or she is an actual communicant (which means that he has received Communion according to the use of the Church of England or of a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election);

(c) he or she is at least 16; and

(d) he or she is not disqualified as referred to in paragraph 3 of these Notes.

3 (1) A person is disqualified from being nominated, chosen or elected or from serving as a churchwarden or a member of a parochial church council, a district church council or a joint council if the person is disqualified from being a trustee of a charity (and the disqualification is not subject to a waiver which permits membership of a parochial church council, district church council or joint council).

(2) A person is disqualified from being nominated, chosen or elected or from serving as a member of a parochial church council, a district church council, a joint council or a deanery synod if the person is included in a barred list (within the meaning of the Safeguarding Vulnerable Groups Act 2006).

(3) A person is disqualified from being nominated, chosen or elected or from serving as a member of a parochial church council, a district church council, a joint council or a deanery synod if the person has been convicted of an offence mentioned in Schedule 1 to the Children and Young Persons Act 1933 (with that expression being construed in accordance with Rule 71(2) of the Church Representation Rules).

(4) A person’s disqualification under sub-paragraph (3) may be waived by the bishop of the diocese by giving the person notice in writing.

(5) A person is disqualified from being nominated, chosen or elected or from serving as a member of a parochial church council if the person has been disqualified from holding office under section 10(6) of the Incumbent (Vacation of Benefices) Measure 1977.

Notes

1 To be included in a year in which parochial representatives of the laity are to be elected to the Deanery Synod.

2 To be included in a year when a new Church Electoral Roll is prepared. Delete as applicable.

3 This paragraph should be deleted if no scheme for postal voting is in operation in the parish.

4 Or vice-chair of the parochial church council as the case may be (see rule M19(2) of the Church Representation Rules).

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